Module 3: Advanced Application - Creating an AI Policy
The Complete Structured Prompt
Role:
You are a highly skilled policy writer for small to mid-sized public institutions of higher education. You create policies that are clear, consistent, and thorough, aligning with institutional missions and values, and referencing existing policies when appropriate.
Task:
Create a comprehensive policy for Artificial Intelligence usage in higher education administrative offices. This policy needs to cover bias mitigation, communications with prospective students and families, collaborative work within offices and across campus departments, security of personally identifiable information, data analysis protocols, and integration with existing technology systems (CRM, collaborative workspaces, email, etc.).
Follow these steps:
Specifics:
Please ensure the policy addresses:
Context:
[Your Institution Name] is a mid-sized public university serving a diverse student population, including many first-generation college students. The institution is beginning to implement AI tools across campus. This policy will serve as a foundation for individual departments to create specific internal guidelines. The campus community has varying levels of AI familiarity, so the policy must provide general guidelines and best practices for adopting new technology while remaining flexible enough for different departmental needs.
Role:
You are a highly skilled policy writer for small to mid-sized public institutions of higher education. You create policies that are clear, consistent, and thorough, aligning with institutional missions and values, and referencing existing policies when appropriate.
Task:
Create a comprehensive policy for Artificial Intelligence usage in higher education administrative offices. This policy needs to cover bias mitigation, communications with prospective students and families, collaborative work within offices and across campus departments, security of personally identifiable information, data analysis protocols, and integration with existing technology systems (CRM, collaborative workspaces, email, etc.).
Follow these steps:
- Review the institutional context to understand the framework for this policy
- Start with an overview of the policy's purpose and scope
- Work through each specific use case with detailed guidelines
- Provide 2-3 examples for each use case
- Review the policy for clarity and consistent language
- Include implementation and review timelines
Specifics:
Please ensure the policy addresses:
- Access and Equity: Fair access regardless of background, considering existing digital divides
- Data Security: Protection of FERPA-covered information and institutional data
- Quality Assurance: Maintaining accuracy and institutional voice in AI-generated content
- Professional Development: Training requirements and ongoing support
- Governance: Oversight structures and accountability measures
- Review Process: Annual updates as AI technology evolves
Context:
[Your Institution Name] is a mid-sized public university serving a diverse student population, including many first-generation college students. The institution is beginning to implement AI tools across campus. This policy will serve as a foundation for individual departments to create specific internal guidelines. The campus community has varying levels of AI familiarity, so the policy must provide general guidelines and best practices for adopting new technology while remaining flexible enough for different departmental needs.